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Humanity & Inclusion – U.S. Foundations Officer

Purpose of the Job

This position is focused on new business development opportunities, creating and stewarding partnerships and award management with private foundations, with a particular focus on larger opportunities.  The position is expected to cultivate and grow relationships with potential and current foundation funders, and to track, capture and respond to funding opportunities by coordinating and submitting proposals for and manage grants from private foundations based in the U.S. for the purpose of supporting HI’s mission and projects.

This position will work closely with members of the U.S and global Institutional Funding teams, other U.S.-based personnel (technical, communications, private fundraising, advocacy), HI staff based at headquarters and in field programs, and external donors and partner organizations.

The position will be responsible for managing the coordination and submission of proposals to foundations, including adherence to internal due diligence processes and procedures and donor requirements. The Foundations Officer will be responsible for creating and internally disseminating appropriate tools and training materials for private foundation grants related to applications, grant management and reporting, and project closeout. The position will measure progress according to agreed-upon performance indicators and report on this monitoring at regular intervals. The position will ensure that all materials produced will be made available through shared drives or other knowledge management.

Because private foundations regularly revise or establish new procedures, this position will help create and update internal best practices in donor compliance for private foundations, working across teams within HI. The position will be expected to communicate regularly with colleagues in HI’s global network and other national associations concerning developments of general interest for foundation grants.

The position will manage the U.S. portfolio of private foundation grants, and steward the HI relationship among private foundations. This includes organizing regular exchanges, briefings, and other contacts between relevant U.S-based and other HI staff as well as external foundation representatives.


  • Existing knowledge of U.S. private foundations providing support to international development activities, preferably those aligned with HI’s mission, with a proven track record of successful proposal submission and grant management.
  • Strong English-language writing, verbal and presentation skills.
  • Professional level French highly desirable.
  • Ability to manage pressure and to meet deadlines.
  • Understanding of and comfort with financial reporting.
  • Ability to work in multicultural, matrixed team environment and to mobilize key staff based in remote locations through appropriate channels.
  • Strong networking ability, and cross-cultural sensitivity; existing network of major private foundation contacts highly desired.
  • Bachelor’s degree required in international development or a related field.
  • At least five years of experience and proven success seeking and obtaining private foundation grants for nonprofits, preferably from those engaged in and supporting international development initiatives.
  • Willingness to travel both domestically and internationally (5-10% annually).

Key Duties

Private Foundation Proposal Development

  • Stay up to date on trends, priorities and practices of U.S.-based private foundations for funding of international development and relief nonprofit projects.
  • Cultivate and manage relationships with foundation representatives, partner organizations.
  • Identify, track, assess (for alignment with strategic and country priorities) and disseminate opportunities available from U.S.-based private foundations to fund existing or future HI projects.
  • Work closely with HI operational, country-level and technical staff to develop relationships with, create and share relevant information on HI programs, and respond to funding opportunities from private foundations.
  • Create, update and disseminate best practices and supportive guidance and tools in private foundation grantseeking for HI staff, with an emphasis on field-level colleagues.
  • Vet any potential private foundation against HI’s ethical screening principles.
  • Coordinate and finalize the submission of proposals to U.S.-based private foundations.

Private Foundation Grants Management

  • Manage the portfolio of grants from private foundations.
  • Ensure compliance with applicable rules and regulations.
  • Ensure timely and accurate programmatic and financial reporting.
  • Follow process and procedures such as development of key internal contractual documents and propose new procedures as necessary for organizational efficiency.
  • Undertake field visits to support field staff in U.S. private foundation cultivation, as needed and agreed upon with the regional divisions and the U.S. Director of Institutional Funding.
  • Maintain complete and up-to-date project files – paper and electronic – for all projects under this position’s management.
  • Follow up with other staff to ensure that project files are up to date.
  • Contribute to knowledge management about foundation proposal writing and grants management throughout the HI Network, including staff from other national associations, HI headquarters and HI field offices.

Carry out any other tasks as may be assigned by the U.S. Director of Institutional Funding and/or the U.S. Executive Director.

All applicants must indicate that they have read and understood Humanity & Inclusion’s safeguarding policies:

Location: Silver Spring, Maryland*
Type of Employment: Full-time, exempt
Starting date
Closing date for applications: September 15, 2021

For more information and how to apply: